The 3 Must-Have Safety Manual Fundamentals
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When creating a safety manual, the primary goal is to structure specific instructions around the operations of the company and the steps that employees are to take to perform their jobs safely and efficiently. This can usually be done by starting with three separate categories:
- General Employee Safety Policy
- Safe Work Practices
General employee safety policies are rules that everyone will follow at all times. These will include health, safety, general safety guidelines and an emergency response plan.
Administration will cover reporting and documentation. A big component of this category includes a list of how to address incidents, what employees are to do when an injury occurs and the proper procedures that need to be followed – such as filling out an accident investigation form, completing an employee statement form, witness statements and any medical authorization forms, would be beneficial pieces of data to gather.
Following an incident occurrence, it’s important to include the return to work program, to ensure an employee’s back to their regular work duty as soon as medically able. If the employee was injured due to not following the protocols the company has in place, a discipline policy is also something to cover, which outlines what’s to be expected and what won’t be expected that can lead to separation with the employee.
Other administration tasks in the manual can include:
- OSHA inspections guidelines
- Workplace violence
- Theft prevention
- Substance abuse
- Safety orientation
Safe work practices will be detailed per the company’s operations, but some common ones in a safety manual include:
- Hazard communication
- Motor vehicle safety
- PPE equipment
- Fall protection
- Bloodborne pathogens
- Tools/machine guarding
- Lifting and material handling
In summary, a safety manual should cover how to keep all employees safe while working for the company. Once the manual is customized, each employee should sign that he/she has read, and understands, these rules. Policies and procedures should be reviewed with every new employee as well as reviewed by the most experienced individual – as following proper safety rules will always result in employees going home the same way as they came to work.
For further consultation on safety reach out to the ‘A’ Team!
- Safety E-Book
- How to Break the Ice and Start a Safety Committee
- Wellness & Safety Programs: What's the Correlation? Webinar Replay
- Four Steps to Improve Safety & Your Bottom Line
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